Winifred Benoit
Owner and president
Signs every scope and reads every packet before it leaves the office.
Condo and HOA mechanical, Naples
Chillers, towers and air handlers, with a packet your board can vote on.
We service central plants and building air systems for associations in Collier and Lee counties. Every proposal comes as one packet: scope, equipment record, references and insurance.
- Scope written line by line
- Equipment ages recorded
- Insurance certificate in the packet
The board packet
Five documents, one packet.
A board meets once a month. The packet is built so the vote can happen at that meeting.
Scope
Every line of work, written so a board can tell what it is voting on: the equipment by tag, how we get to it, and what is left out.
Equipment record
Make, model, age, run hours and condition for each machine we touched, laid out for your reserve preparer.
References
Associations with plants like yours, with a manager and a board officer to call.
Insurance
The certificate naming your association, workers' compensation, and our contractor license.
Schedule
Work windows, outage dates and the notice residents get, built around the elevator calendar and quiet hours.
For the reserve table
What we write down about each machine.
We don't prepare your reserve study. We give whoever does the facts they need, one row per machine.
| What moves the date | What we record | |
|---|---|---|
| Chillers | What moves the dateSalt air on the condenser, load swings in season, and how often the tubes are cleaned. | What we recordRun hours, refrigerant type, tube and compressor condition, starter and panel age. Planning range: 20 to 25 years. |
| Cooling towers | What moves the dateCoastal corrosion, water quality, and whether the cells were run in winter. | What we recordFill, basin, fan and gearbox or drive, structure and water treatment history. Planning range: 15 to 25 years. |
| Pumps and motors | What moves the dateRun hours, vibration, and a seal leak that went unlogged. | What we recordSeals, bearings, alignment, motor condition and variable-speed drives. Planning range: 15 to 20 years. |
| Air handlers and fan coils | What moves the dateCoil corrosion near the water, drain-line neglect, and filter habits. | What we recordCoil condition, drain pans, blowers, filter racks and cabinets. Planning range: 15 to 25 years. |
| Boilers and heat exchangers | What moves the dateWater treatment, cycling, and how hard the pool or domestic loop is run. | What we recordBurners, heat-exchanger surfaces, controls and venting. Planning range: 15 to 25 years. |
On the first walkthrough
The plant room says what's coming.
Pipe insulation, valve tags, pump seals and log sheets tell you more about the next five years than the age on a nameplate. We read them with your chief engineer or manager, then put what we found in the equipment record.
Log sheets and alarm history
Seals, bearings and vibration
Insulation, supports and drain lines
From walkthrough to vote
What happens, in order.
- 01
Step 1: Walkthrough
We tour the plant with your manager or chief engineer, and ask for the log sheets and any past reports.
- 02
Step 2: Equipment record
We write down what we found, machine by machine, in plain words.
- 03
Step 3: The packet
The five documents go to your manager, who forwards them to the board before the meeting.
- 04
Step 4: Board questions
If the manager invites us, we come to the meeting. If not, Njeri answers questions in writing.
- 05
Step 5: Work windows
We set outage dates with the manager, and draft the notice residents get.
- 06
Step 6: Closeout
The association gets an as-built record: what was done, which machines, and what we left for later.
Front page of the packet
License and insurance, stated plainly.
The license number and the certificate go on the packet's cover. Look up the license on the state's site.
License
Class A Air Conditioning ContractorVerify
FL Lic. 000000 · Florida Department of Business and Professional Regulation
can pull permits for air-conditioning work of any size
Insurance
Liability and workers' comp
Your insurance carrier · Policy 000000
certificate naming your association comes with every packet
Technicians
EPA Section 608 certification
Held by the technicians who handle refrigerant.
The people
Who writes the packet.
Four people you will deal with. The rest of the twenty are the engineers and technicians in the plant room.
Tito Romero
Chief plant engineer
Walks each plant first and writes the equipment record.
Terron Fulton
Service manager
Schedules work windows with the property manager and the elevator calendar.
Njeri Kimani
Board liaison
Builds the packet and answers the board's questions before the meeting.
From associations
What the packet did at the meeting.
“The packet came two days before our meeting. The treasurer read the equipment table and had no questions left on the chiller.”
Rosalia C.Property manager, Gulf-front condominium
“They gave us the age and run hours of every pump, and told us which one could wait a year. That was the vote.”
Aric D.Board treasurer, 60-unit association
“The work notice went out with the elevator dates already in it. The office got fewer calls than it expected.”
Bridgette H.Association president, mid-rise
Sample reviews.
Service area
Collier and Lee counties, Gulf side
Condominiums, townhome associations and club communities, from Naples north to Bonita Bay and south to Goodland. If your building isn't listed, send the address and we'll say whether we can get there.
Collier County
- North Naples
- Bay Colony
- The Moorings
- Royal Harbor
- Aqualane Shores
- Barefoot Beach
- Isles of Capri
- Goodland
Lee County
- Bonita Beach
- Bonita Bay
- Coconut Point
We don't take single-family homes, or buildings in Miami-Dade, Broward or Palm Beach counties.
Questions
Asked before the first call
Do you prepare our reserve study?
No. A reserve specialist or engineer does that. We give them the equipment record: age, run hours, condition and replacement scope for each machine we touched.
Who do you deal with, the board or the manager?
Both. The manager is our day-to-day contact. The board gets the packet and the answers to its questions.
How is a proposal priced?
Each scope line carries its own price in the packet, and the packet says how long the prices hold. We don't print prices on this site, because plants differ.
Can you come to a board meeting?
Yes, if the manager invites us. Bring questions about the packet.
What happens before a hurricane?
Buildings on a service agreement get a plant checklist before the season and again when a storm is named. After the storm, we restart plants once power and water are safe.
Do you work on single-family homes?
No. We work on condominium and homeowner associations and the plants and air systems they own.
Contact
Ask for a walkthrough or a sample packet.
Tell us about the building. The office replies on the next business day to set a time.
Phone(239) 555-0103
Hours
- Monday – FridayToday
- 7:00 am – 5:00 pm
- Saturday – SundayToday
- Closed